post office vacancy

post office vacancy

post office vacancy

Introduction

A small manufacturing company in Paarden Eiland is looking for a Bookkeeper and Assistant to join their team.
The selected candidate will guarantee that office administrative tasks are managed and maintained, as well as aid with the procurement process and provide support to the company’s MD.
The job entails a wide range of duties linked with aiding a small business owner, but mostly the processing of weekly salaries and debtor and creditor follow-up.
There is a customer interface, as well as some order processing.

Responsibilities

Accounting

– At the end of the month, print bank statements for all bank accounts.
– At the end of the month, print your credit card statement, highlight business spending, and attach pertinent slips.
– Notify the owner of any deposits so that orders can be completed.
– Create a weekly customer balance report and discuss it with the owner.
– Respond to questions as they arise.
– Create and distribute invoices
– At the end of each month, execute a statement run for all clients.
– When necessary, notify the Bookkeeper of credits to be transferred to customer accounts.
– Complete the new customer account form for the Bookkeeper to add.
– Meet with the owner to discuss outstanding debtors.
– Maintain constant contact with all debtors and pursue debt throughout the month.

Procurement

– Maintain a cost-conscious attitude in the office by ensuring that logistics function smoothly.
– When necessary, conduct research and obtain three estimates from new suppliers.
– Submit a signed quote to the supplier and place an order once it’s been accepted.
– Ensure that invoices for payments are received.
– When needed, send POPs to suppliers.
• Address any anomalies discovered in deliveries
– Ensure that all supplier invoices are received during the month and that payments are made as soon as possible.
– Prepare Supplier Invoices and Statements and send them to the Managing Director for payment on a monthly basis.
– Manage and negotiate new supplier account service level agreements (SLAs).
– Assist with bids and the importation process.

Administration in general

– Respond to phone calls as needed.
– Respond to emails at all times of the day
– Fill up insurance claim papers and send them to the Managing Director so that he can interact with the insurer.
– Ensure that all product codes are supplied to the Bookkeeper so that they can be loaded into the system as needed.
– Respond to all inquiries as needed.
– Process and manage all online orders on a daily basis.
– Ensure that there is enough inventory to fulfill both online and offline orders.
– Create and monitor weekly replenishment supply lists.
– When the replenished stock needs to be replenished, submit an order request.
– As needed, collect and post any things from the post office.
– Purchase office supplies on a case-by-case basis.

Administration of Human Resources

– Process terminations and ensure that all payroll, unemployment insurance, and HR documentation is completed and issued to terminated employees on their last day of work.
– When new employees join the company, create and administer employment contracts.
– Work with the seeking employee to complete all loan requests, AODs, and advance documents.
– Maintain personnel files and ensure that all notes are recorded.
– Ensure that all disciplinary actions are documented and filed.

Assistance to Individuals

Requirements

Ability to strategically develop critical relationships for the company’s advantage
In addition, the successful candidate must be extremely accurate and quick when using Microsoft Word, Powerpoint, Excel, and Outlook.
Consistent and dependable
Excellent organizational, communication, and administrative capabilities

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